What role does your secure communication solution play in the hospital call center?

With the increased focus on patient satisfaction and its direct link to revenue and reimbursement, it is no surprise that call centers play an increasingly important role for hospitals. The question is, what role should your secure communication solution play in your hospital call center?

We took that question to Lisa Forte, who manages the Call Center at WakeMed Health & Hospitals. With responsibility for three full-service hospitals, more than 900 patient beds and 1,100 staff, Forte’s team fields an average of 75,000 calls per month.

Forte expected to see value from a WakeMed’s new secure communication solution, RapidConnect but was surprised by what it really delivered. By facilitating direct physician-to-physician communication, she hoped the solution would help decrease the number of calls coming through her call center. While she has indeed experienced a 50% decrease in physician-to-physician calls, there are a number of other benefits she and her team have experienced with the help of RapidConnect.

“One of the biggest benefits, is the impact it has had on our communication with the physicians. Historically, call center operators end up being the middlemen between the referring physician and the staff physician. Some physicians simply don’t like to provide the information we need to effectively facilitate that communication, so the operator has to go back and forth between the two. That is not an efficient use of time or resources, is a frustrating experience for everyone involved and can lead to unnecessary delays in patient care,” Forte explained.

“RapidConnect ensures that the right information is sent to the right providers, and also ensures that physicians receive the information in the manner they prefer. That allows the physician to immediately move forward and address the patient’s care, without losing time on time-consuming and frustrating back-and-forth communication,” she said.

Forte is also grateful that RapidConnect has helped the hospital establish one set of guidelines for secure communication. This ensures that everyone follow the same process, that messages are automatically sent to the right people at the right time, and eliminates frustration and confusion about the who, when and how of provider communication.

In the end, Forte believes that RapidConnect has helped her team and WakeMed by:

  • Reducing physician-to-physician call volume
  • Reducing the amount of time it takes to manage each call
  • Improving call center (and other hospital staff) employee satisfaction
  • Expediting patient care
  • Improving patient satisfaction

Has your secure communication solution done the same for you? To learn more, check out the WakeMed case study, request a RapidConnect demo or register for our upcoming webinar featuring Lisa Forte.


Improving quality and TCOC with better secure messaging

In July 2016, the US Government announced that the nation’s health care tab would surpass $10,000 per person for the first time in history. That spending is expected to increase an average of 5.6 percent annually through 2025, according to the Centers for Medicare and Medicaid Services. Of the total $3.35 trillion in healthcare spending each year, hospital care accounts for the largest share at about 32 percent.

With healthcare spending on the rise, affordability of care has become an increasingly important issue for health care providers, hospitals and patients. To address those concerns, an increasing number of hospitals and physicians are turning to value based contracts, with the goal of improving both quality and cost outcomes. Under these models, health systems and their affiliated providers are rewarded for collaboratively managing the total cost of care (TCOC), while maintaining or improving the quality levels of patient care.

For those organizations, efforts to manage total cost of care typically involve cost-cutting measures such as the use of generic drugs, shortening or avoiding patient hospital stays, avoiding costly Emergency Department visits, and the elimination of duplicative testing. All of these things have the opportunity to improve care and reduce costs.

One area that many hospitals neglect to consider is their secure messaging solution, which can help facilitate each of these cost-cutting measures and enable better collaboration between community-based physicians and hospital-based specialists to ultimately improve patient care.

To help demonstrate the role that secure messaging plays in the TCOC, we created the following infographic, which walks you through two different scenarios for a pediatric appendectomy. The elapsed time for that typical process is 23 hours. It presents a number of opportunities for both care improvement and cost savings, if the providers had better access to patient information and each other. As you can see, the alternative RapidConnect scenario dramatically cuts the total elapsed time down to 9 hours. It also creates a number of cost saving opportunities, including: the avoidance of an ER visit, a shorter Average Length of Stay (ALOS) and a less expensive (and safer!) imaging option.

Other benefits of the RapidConnect scenario include:

  • No delays in care due to the wrong person receiving the page
  • No need to call in the operating room team overnight for emergency surgery
  • Clarified direction on generic drugs (an additional cost savings)
  • Expedited and efficient communication back to the Primary Care Physician (PCP) on next steps (cost reduction and better continuation of care).

Using a secure messaging system of communication, like RapidConnect, across the inpatient and outpatient environment, enables the reduction of cost to the tune of at least $4200. And of course, the value of better, expedited, patient care is immeasurable.

The key is for health systems to implement a secure messaging platform that will be broadly used throughout the entire health system, including community based physicians and hospital based specialists.

This ultimately improves performance, lowers costs, and improves outcomes.

How does your secure messaging platform measure up, when it comes to Total Cost of Care? Let us know if we can help.